Bookings

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Bookings

The SRC operates several great venues on campus. If you would like to book The Gait, the lobby of the student union building, or the Oasis – a multipurpose space for SRC Extra groups, please fill out the form below. Please read through this entire page before submitting a booking request. There is a cost for groups external to the university, starting at $100 per day.

Please keep the following in mind before submitting a booking request:

When booking The Gait, check the Gait calendar to verify that your desired date is available -before you submit a booking request.

When booking the SUB Lobby, check the SUB Lobby calendar to verify that your desired date is available before you submit a booking. Please note that only one bake sale per day is allowed in the SUB lobby.
For SRC Extra groups only: When booking the Oasis (multipurpose meeting room in the SRC hallway), check the Oasis calendar https://calendar.google.com/calendar/u/0?cid=cmVwOXJmNWh2MzUxcGRtdXVxM3JiMzFlbmdAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ to verify that your desired date is available before you submit a booking

Bookings must be made at least seven days in advance.
Please do not submit Work Orders to Buildings and Ground or to ITS until you receive your confirmation email from the SRC.
There is no guarantee your booking will be accepted, the SRC reserves the right to demand adjustments or refuse any bookings requests.
In extreme circumstances the SRC reserves the right to cancel a booking, and will do its best to provide reasonable notice.

Should your booking be refused or require adjustments, you will be informed by email or by phone.
Once your form has been submitted and reviewed, you will be sent a quote for any services requiring extra fees.
As the event organizer, you should take the Green Event Checklist into consideration

More Information

Primary Contact

Name(Required)

First Last

Email(Required)

Phone(Required)

Phone Extension (if applicable)

Secondary Contact

Name

First Last

Phone

Phone Extension (if applicable)

Booking Information

Name of Your Group/Club(Required)

Venue You Want to Book(Required)

Date You Require the Venue(Required)

If you would like book multiple days with the exact same requirement, please indicate the dates in the “Other Special Setup Requirements” section at the bottom of the form

Start Time of the Event(Required)

This indicates to us when everything needs to be ready to go.

What Time Do You Need Access to the Room to Set Up?(Required)

Enter the time at which you would like to have access to the room for setup purposes. For example, if your event starts at 1:00 PM and you need and hour to set up, enter 12:00 PM.

End Time of the Event(Required)

This indicates to us when we can begin shutting down.

What Time Will You Be Finished Cleaning Up?(Required)

Enter the time at which you can vacate the venue. For example, if the event ends at 1:00 PM and you need and hour to clean up from the event, enter 2:00 PM.

Number of People Attending the Event(Required)

Do you require bar service for your event? *(Required)

Yes

Some charges may apply

Start Time of Bar Service

End Time of Bar Service

Bishop's Alcohol Policy(Required)

I have read and understood the terms and conditions of the Bishop's Alcohol Policy. http://www.ubishops.ca/wp-content/uploads/Alcohol-Policy-amended-Version-April-2015-final.pdf

Outside Alcohol(Required)

I am aware that alcohol is not allowed to be brought into the venue by me or any of my guests, and that I will take responsibility to notify Bishop’s security if any of my guests enter the venue with alcohol during the period of time I’ve booked the venue. Fine May Occur.

Cancellation Fee(Required)

I understand that I may be charged a booking cancellation fee of $50 - $500, if I cancel my booking within 7 days (weekends included). This applies to events involving bar services and/or security services and/or technical support services and/or any prime time booking (Thursdays, Fridays, Saturdays).

RESTRICTIONS IN LIGHT OF COVID-19(Required)

Face coverings must be worn when circulating within the Gait. We will review your event with Security and let you know prior to your event if there will be additional charges required to cover additional Student Safety/Marshals, beyond what would normally be required for a bar night at the Gait. I have read and understood the terms and conditions of the COVID restrictions and will ensure that my group adheres to them.

Financial Responsibility

Consent(Required)

I agree to take financial responsibility for any theft and/or damage that occurs to equipment and/or any other venue installations, as a result of my activities or the activities of my guests.

Consent(Required)

I understand that the SUB lobby, The Gait, and other areas of campus are under 24/7 video surveillance.

Description of the Nature of Your Event

Furniture or Audio/Visual Requirements

Do you need to use any of our Audio/visual equipment, or do you need a special furniture setup? please specify (charges may apply).

Will You Be Decorating the Venue? If So, Please Provide a Basic Description

Please remember to remove all decorations when the event is over, otherwise you will be charged for cleanup.

Other Special Setup Requirements

If you would like to request a booking for multiple days, please indicate the dates below.